Provide shared office equipment

How do you get back to the office? 5 important questions in advance

Shops, restaurants, hotels - they are all slowly reopening their doors and returning to "normality". There is a letter of recommendation from the Ministry of the Interior about what this can look like in offices. We looked up the answers to the most important questions before returning to the office.

Back to the office after Corona: questions and answers

How can we keep our distance?

Keep at least a meter away - the famous one Baby elephant rule we all know by now. In office space this could be difficult, because in the past few years many companies have opened Open plan offices converted to use the space more efficiently. The minimum distance can be maintained primarily through a limited number of employees who work in the office at the same time. How do you get the Regulate the number of employees can be described below. First, let's look at the topic in more detail Premises dedicate.

10 m2 Space per person are a prerequisite in shops and should also be adhered to in the office. Incidentally, this is a lot more than the otherwise applicable regulation of the workplace ordinance. This requires 8 m2 Space per person plus 6 m2 for each additional. If Individual officesthat are smaller than 10 m2 can now also be used as such, does not emerge from the ministry letter. Since the 10 m2 but are an average value that depends on the total available space, smaller offices shouldn't be a problem.

Where there are no or too few individual offices, communal rooms such as Meeting rooms or break rooms converted become. In addition, you should think about how to keep your distance in meetings. The Number of participants restrict, only occupy every second or third chair and also one time limit are quite useful recommendations.

The space requirement in Elevators, toilets or in the area of ​​doors. The following applies here: only one at a time. Queuing, keeping your distance, waiting - we already know this from shopping and will probably be just like going to the toilet or going through the office building in the future plan a little more time have to.

Is this what the office of the future looks like?

How do we ensure hygiene in the workplace?

Hand washing for 30 seconds with soap and lukewarm water - we also know this rule very well by now and most of them probably know how to wash their hands properly. Still are Information signs certainly a good reminder for the pelvis. That everyone adheres to it lies in the individual responsibility each individual to whom you as a colleague and employer trust got to.

Other hygiene measures, however, can be directly influenced by the company. Especially in the Sanitary area the cleaning intervals should be increased, as is the case with shared door handles or elevator buttons. Also Partitions Made of Plexiglas, as we know it from supermarket checkouts or pharmacies, can be useful - albeit a little unfamiliar.

Whether you give the employees a Mouth and nose protection makes available is up to each company. However, since it is recommended to wear it outside of one's own workplace, i.e. at all commonly used places in the office building, MNS masks are certainly a good idea for every employee. We recommend washable masksthat are not only better for the environment, but also make a valuable contribution to employer branding in this crisis with a small logo or statement.

Strong security measures in the office

Other hygiene measures that should be observed in the office are regular Ventilation. The ministry recommends opening the windows at least four times a day for ten minutes to get one optimal air exchange to guarantee. We should also keep this regulation in mind for the time after Corona, because regular intermittent ventilation not only reduces the number of germs in the air, but also ensures better concentration. In addition, employers should provide their employees with cleaning agents and disinfectants with which their personal devices such as Computer, keyboard and phone cleaned regularly become. That is also one Habit that we like to keep allowed to.

The most important rule against waves of infections in the workplace: do not come to the office sick!

The most important rule against waves of infections in the workplace is and remains: do not come to the office sick! If you don't feel fit, you should stay at home and yours Protect your own health and that of your colleagues. Employers and managers are particularly in demand here to address this important issue To exemplify the basic rule of cooperation - best forever.

Should we keep our home office or not?

We have been asked this question a lot in our webinars recently. Our recommendation coincides with that of the ministry letter: Where possible, should Keep home office become. The Corona crisis has shown in many areas that working from home works. We therefore see no reason to abolish it again afterwards. If it doesn't work out well, you should first evaluate what the Problems are and how to fix them. Is there a lack of equipment, digital data or a stable internet connection? In some cases it may be due to a personal aversion to working from home - that's understandable, because remote work is not for everyone.

So if you are not sure whether the form of work should be maintained or not, you should talk to his co-workers. You know the advantages and disadvantages and can assess to what extent Home office also enabled after Corona shall be. In any case, as many employees as possible should continue to work from home for the gradual ramp-up of office operations over the next few weeks. This is especially true for people who are in the Risk group fall.

Who comes to the office and when?

So that every employee enough space is available and the Minimum distance can not all be in the office at once. We did some research and found out different ways of doing the Regulate the number of employees can. But before you think about how the division works, you have to decide who comes back to the office first. What is certain is that risk groups have to stay at home as long as possible. Employees who cannot work well from home, on the other hand, should be the first to be allowed to return to the office.

Preferably discuss executives with their teams, who urgently needs the office infrastructure to work and who doesn't. This is how it becomes clear who the first returnees are. These are then divided into groups. The Ministry recommends fixed teams that are always present in the office at the same time in order to minimize additional contacts and the risk of infection. It works best one way Shift work.

For example, a team could morning, another in the afternoon work. Also one Daily or weekly graduation can be useful. Of course, it should be noted that how much attendance short-time work makes sense and whether the Working hours a week, perhaps a longer period of time, for one or a few days summarized so that the journey to the office is also worthwhile.

How do customer contact and meetings with external partners work?

Since not all meetings are feasible via video conference and sometimes it is simply necessary that non-company persons When entering the building, the distance rules must also be observed here. As in shops, there should only be a small number of external partners in the company building. A good Scheduling can help this Access restrictions to be observed for customers or suppliers.

At joint business trips keeping your distance becomes considerably more difficult. If several employees share a car, they should all have one Mouth and nose protection wear while driving. This rule applies to public transport anyway. How much longer, that's probably up to all of us discipline.

Photo credits: shutterstock / davide bonaldo, Peshkova, gpointstudio