Which is the best HR workflow software

HR software comparison

What should good HR software be able to do?

Which modules are required for HR work and how deeply and individually functions have to be configured depends on the maturity of the company and the HR objectives. Regardless of the function, the following points should be considered with regard to an HR system.

  • Further development of the HR system: In which direction does the provider want to develop in the long term?
  • Release planning: What does the provider's release management look like and what does that mean for me as a customer? Every release change requires internal resources for testing and possible approvals from bodies such as data protection and the works council.
  • Usability: It fits Look and feel the software to my workforce and does the solution find the necessary acceptance there?
  • mobile: To what extent can the system be used on the move, at least for managers and employees?
  • Rights and roles: Can all necessary roles be mapped and can their rights be controlled according to granularity? Not only should employees, executives and HR be considered, but also management, data protection, works councils and applicants.
  • Interface concept: How flexibly can other systems be connected in the best bidirectional way?
  • Data protection and data safety: Which security standards does the provider meet for hosting the data?
  • Reporting capability across module boundaries: Which data can be combined and evaluated in the system for reporting and how?
  • Administration complexity: Is the system easy to use, even for possible 2nd and 3rd level support staff?

What else is important in good HR software?

The range of HR software and its range of functions has expanded massively in recent years. In addition to new offers from HR software startups, the established providers have also expanded their range of functions in terms of the modules offered and expanded the functional depth of the modules. Still there is some very important aspectsthat you as a customer should bear in mind before making a decision.

HR IT architecture

Hardly any HR software provider has all the modules on offer. So you have to do a later overarching one Thinking through and ahead of the HR software architecturebefore you decide on a single HR software. In principle, the providers can usually be flexibly combined via interfaces. Nevertheless, the complexity of data and license management increases with every additional HR system provider.

HR systems as SaaS solutions

HR software solutions are almost exclusively available as Software-as-a-Service-Models offered. This has the advantage that you, the customer, can rent good standard solutions with already preconfigured processes and roles. Nevertheless, every company often has its own ideas / regulations as to how processes must be mapped in detail and which roles should be involved and to what extent.

So it is important to assess precisely whether the Standard suitable for your company or whether your process ideas can be configured. The more suitable you choose here, the less configuration effort is incurred in the implementation project. This saves costs and speeds up the implementation of HR software.

Vendor history and DNA

Most providers have strengths / weaknesses or Gaps in the portfolio and tend to develop further in the context of these modules. In other words: HR system providers who are more at home in the areas of personnel support and administration are also strong there or often have modules exclusively for this.

The same applies to providers in the field of personnel development and recruiting. It is also important to find out whether that Offer programmed from a code or was supplemented by acquisitions.

Island solutions

There are providers for almost every function Positioning them as absolute specialists and innovation drivers with an "island solution". Such offers can be interesting if you want a single function to be used in a very simple and / or innovative way. The use of such solutions is common, for. B. in recruiting or in processes that can have a very high level of complexity and depth of expression (e.g. in the context of time management or personnel deployment planning).

Customer focus of the provider

The providers usually have a history of their focus customer groups. This is usually based on customer sizes in the sense of the number of employees in the scope as a control variable for the volume of license costs. Although the minimum thresholds for the license volume have been lowered for most providers in the last few months, the question arises whether a provider from the corporate environment should really be the first choice in the SME segment and vice versa. Please note the provider history (see point 3).

Which HR software providers are there? The best HR software in comparison

The sheer number of HR software providers does not allow a complete listing. Nevertheless, the following is an overview of common HR software providers and their services.